Trello is a popular and easy to use kanban and project management software. But if you need to manage more complex projects with multiple stakeholders then here are some of the best Trello alternatives ⇣ out there.
Trello has about 50 million registered users, with 1.1 million active daily users. This makes Trello one of the leading project management software out there.
- Best overall: Asana ⇣ is the most popular project management software out there thanks to its easy to use, intuitive and powerful features helping teams coordinate and manage their projects.
- Runner-up, Best overall: Wrike ⇣ is a powerful project management tool that enables small and large businesses to plan, coordinate, and manage work for complex projects where multiple stakeholders are involved.
- Best Trello alternative for personal use: Basecamp ⇣ personal plan (is 100% free) abd is designed specifically for freelancers, students, families, and for personal projects.
The workplaces of today are filled with projects that need to be timely and effectively delivered. Project management is now a skill that is increasingly required of workers. The complexity of most projects handled by workers today will require tremendous traditional resources like ledgers, logbooks, excel sheets, etc to effectively manage or keep track of.
Fortunately, most of the tracking and organization of project information can now be handled by many software in the market. Trello is one of the leading software that provides tools for project management and Kanban.
It provides the tools for reporting, organizing, planning and timely execution of projects. The use of tools such as Trello has become necessary for anyone who wants to effectively manage and deliver projects.
Trello boasts of about 50 million registered users, with 1.1 million active daily users. This puts Trello as one of the leading project management software out there. However, Trello is not the only project management software that should be used. There are more than a dozen other project management tools that provide the same or more functionalities than Trello.
If you are looking for Trello alternatives, read on to discover more.
What is Trello?
Trello is a Kanban-style list-making application which was made by Fog Creek Software in 2011 and later sold to Atlassian in January 2017.
It is a web-based application but also has Android and iOS versions. Trello is available in 21 languages including English, Finnish, French, German, Polish, Russian, Italian, Japanese, etc.
Trello is a productivity software that allows team collaboration on projects, project management, and task management. With Trello, users can create tasks with several columns that include task statuses like To Do, In Progress and Done.
Trello is ideal for personal and work usage like software project management, school bulletin, lesson planning, accounting, web design, etc. Trello comes with a rich API that enables seamless integration with enterprise systems and other cloud-based integration services like IFTTT and Zapier.
Trello is absolutely free forever for personal usage, however, the free plan comes with limitations which include 10 MB per file attachment, 10 team Boards, 1 power-up per Board, simple automation to your tasks, commands are limited to one card, board, and button. You also get one rule per Board. You, however, have unlimited personal boards, unlimited cards, and unlimited Lists.
The Trello Business Class plan comes at $9.99 per month. Subscribers to its business class enjoy unlimited personal boards, unlimited Cards, Unlimited list, 250 MB file attachment, priority support, Observers, custom backgrounds and stickers. Users of the business class plan also have team features of unlimited team boards and board collections.
Power-ups come unlimited with custom fields, lists, map view, and 100+ App integrations. Automation butler is also available and comes with over 1000 command runs per team and over 200 per user. Admin and security features include 2-factor authentication, advanced admin permissions, Google apps sign-on, Domain-Restricted invites, etc.
The Trello Enterprise plan costs $20.83 per user per month for 100 users, with the price decreasing as the number of users increases above 100. The enterprise plan includes all the features of the business class and with much more. It has organization-wide permissions, attachment restrictions, and power-up administration.
Trello Pros and Cons
Trello certainly has some great features. Their free plan is enough to handle personal projects and other projects that are not too complex. Trello's updates are real-time and fast. There is a board for each project and you can see all the information on one page, and it is easy to create issues and assign them to people.
However, Trello might not have everything that you need. For example, there is no Gantt chart available in Trello. You also can’t write documents or wiki about boards. And you can only write simple descriptions. Additionally, there is a limit to the team size, which might not work for a bigger company. So if Trello isn't working well for you might want to consider another alternative.
Here are seven other software tools that offer similar functionalities of Trello for project management and Kanban.
Asana is a great option for setting and reaching your goals. You can easily plan out and organize the steps your team needs to make it to your deadlines. In Asana, you have the option to create boards with assigned tasks and subtasks. There are lots of options for easily sorting through these tasks, including by their individual due dates. You can easily shift items from in-progress to complete. And Asana allows for custom fields and renaming column options.
There is a timeline that assigns and tracks responsibility, allowing you to share plans and quickly update your team. You can also upload spreadsheets into Asana to create timelines. They have a customizable calendar that lets you view and adjust a project's due date and subtasks. Your team can use request forms and create customized automation to simplify your work process and avoid extra errors.
Asana gives you over 100 integrations and lets you separate projects into different portfolios. Plus, you can view different workloads for team members to make sure no one is overloaded.
Asana Pros and cons
The unique pros for Asana are that they have the uploadable spreadsheet option and the option to balance your team’s workload. The cons for Asana are that the views are on separate platforms if you are wanting a more connected feel for your team.
Why Asana is better than Trello
Asana has a customizable calendar and the ability to easily assign tasks and follow-up on their completion. Trello has group tasks but does not have nearly as many options for communicating as a team. Trello task/project management software is card-based, Asana does cards too but a load of extra features makes it more versatile, and powerful.
Monday.com offers multiple viewing options. These include Kanban, timeline, calendar, map, and chart views. It includes up to 50GB of storage with over 150 different automation to streamline your workflow. Along with app options and email integrations, Monday.com includes lots of security measures and support.
This program’s dashboards allow you to pick different column types with embedded forms and unique tags. You can share your boards or have private board settings. But one of the most interesting options that Monday.com offers is the activity log.
Monday.com Pros and cons
The pros are that Monday.com offers lots of storage and a way to track each team member's activity and information with embedded forms. The cons are that many of these functions require the most expensive plan, so you might need to do more upgrading to get the features you want.
Why Monday.com is better than Trello
Unlike Trello, Monday.com gives you column customization and views for your dashboards. You can share entire boards with your team, rather than their card archives.
Wrike is an excellent option for projects that include digital assets. Their add-on features include options for tracking and managing your digital resources. You can edit, review and publish them.
The software itself includes one single platform to help your team members stay more connected. You can even get a live view of how the projects are coming along. This can help cut down on unneeded emails and meetings to save time. Wrike does have personalized dashboard views and strong security with encrypted data options.
They have lots of project template ideas and offer a calendar, Gantt chart, and report options with analytics. Wrike can integrate with hundreds of apps. But their most exciting one is their time and budget tracking. They also allow you to control the versions of documents you share.
Wrike Pros and cons
The pros are that Wrike has all one platform, so team members can stay more closely connected, and they have time and budget tracking for efficiency. The cons are that the digital asset management features are add-ons, rather than coming included with your main Wrike subscription.
Why Wrike is better than Trello
Wrike includes live views of your project so your team management can get answers and updates in real-time. Trello, on the other hand, relies more on file sharing.
Basecamp is all about checking in with your team and management. It includes to-do lists and schedules, along with subprojects to keep yourself more organized. You can keep track of everything over project timelines, assigning team members to things that need to get done.
To keep everyone connected, Basecamp offers messaging boards and a group chat feature. It also includes automatically set check-ins with your manager. That way, you can stay in touch, while still feeling like you have the freedom to function and perform. Basecamp even has a separate view of management views versus team member views.
This software includes file storage capabilities and offers a Hill Chart view. It also lets you easily set your available hours, so you don’t get bothered off the clock.
Basecamp Pros and cons
The pros of Basecamp are that management can more easily assign tasks and check-in consistently and automatically with team members. The cons of Basecamp are that they don’t have quite as many customizable features as some of the other programs.
Why Basecamp is better than Trello
Basecamp includes a Hill chart, rather than the Gantt chart. Basecamp claims that the Hill chart view is actually better because it is a clearer picture of your project’s progression. Rather than seeing a number of remaining tasks, you can understand where things might be bottlenecking.
If you are a GitHub fan, then you are going to love ZenHub. It features lots of GitHub collaboration. You can create roadmaps for your projects, which are essentially timelines that everyone on your team can view. In those views, you can adjust tasks to match your priorities, along with label choices and filtering abilities. You can also set milestones to track your project’s progress.
ZenHub provides a more connected virtual workspace where you can assign different team members to your tasks. This program is an especially great option if you’re managing products and inventory. ZenHub will track your projects and help you watch out for backorders and catch problems before they happen. You can also closely track any trends or pacing issues for your product releases.
ZenHub Pros and cons
The pros of ZenHub are that they allow you to do more product release management, helping you increase your productivity and prevent errors. The cons of ZenHub are that they don’t have additional features for scheduling like calendar views or report analytics.
Why ZenHub is better than Trello
While Trello uses cards to track notes and tasks, ZenHub creates full roadmaps for you to see your product timelines and meet your goals.
MeisterTask is probably one of the most customizable options to help your team enjoy their work time and increase their efficiency. It includes custom icons and background for your virtual workspace.
This program has lots of automation options and allows you to connect different tasks, so you can easily view how they impact each other. You can create an unlimited amount of tasks and subtasks, and MeisterTask gives you the option to track the time you spend on them. If you have things that you do over and over again, this program lets you create repeating tasks with custom fields. This can help you avoid errors and make your work move on a faster page.
MeisterTask gives you great sharing options between groups or within projects. It also allows you to have multiple administrators for your team and groups. Another great feature is that it includes lots of reports for you to analyze and track. These include stats on your project and compliance reports. You can also export data. One unique feature is that MeisterTask has solutions to integrate with other management software, including Trello.
MeisterTask Pros and cons
The pros of MeisterTask are that they give you time tracking options and automation for efficiency. The cons of MeisterTask are that many of their customization features are more for looks than for work solutions.
Why MeisterTask is better than Trello
MeisterTask can actually integrate with Trello, allowing you to pull your information from their platform so you can use all of this software’s additional features.
The key draw to ClickUp is it’s management options for your team. They offer several different views for you to pick from to make your virtual workspace work for you. You can view a list, box, board, calendar, file, or form view. You can select a Gantt view as well.
Depending on the goals for your team, you can also choose the complexity of your view, along with filter choices. As you manage your team, it allows you to view different profiles and easily create and edit tasks for them. Those tasks then show up in their task tray, making it quick to switch back and forth between them.
ClickUp includes a notepad feature and cloud storage. When you leave comments on team documents, you can actually assign actions or roles within your comment, and there is a live chat option too.
ClickUp Pros and cons
The pros of ClickUp are that you can adjust for your goals, including editing projects and switching between tasks. The cons of ClickUp are that is might be difficult not to double up on tasks, since you can assign them in many different places.
Why ClickUp is better than Trello
ClickUp has more organization options than Trello, especially where their lists and views are concerned. They have more custom options, along with better reporting features like spreadsheets, files, and time-tracking.
Best Trello Alternatives: Summary
If you are looking for a simple, intuitive, easy-to-use project management software then Trello is a good choice, but if you want a more powerful alternative to Trello then Asana is no-brainer choice.
While Trello is an easy to use and visually appealing Kanban-style tool and ideal for smaller teams, but for larger complex projects where more stakeholders are involved, particularly when it comes to delegating tasks and managing multiple projects, then Asana and its sophisticated and powerful software is the obvious choice.